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Practical Powerpoint Tips

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Powerpoint tricks & tips :

I don’t normally use Powerpoint presentations. I rather have the participants apply at once what they ought to learn than listen to me discuss the principles while they watch the illustrations on Powerpoint. I know, almost all of the “high caliber trainers” we have here in the Philippines like to wow their audience with their flash powered, mtv inspired Powerpoints. Their visuals are too good, you can afford not to listen to the speakers anymore. Their Powerpoint just says it all.

When I was still connected with one computer university as elearning instructor, I realized that most Powerpoint presentation designs were not meant to aid the presentor. They were created either to substitute pages of reading materials, or to be watched like TV. In the absence of some professors, I was compelled to teach business economics, ethics, literature without the benefit of studying the lessons. All the school has to do is to give to me the prepared Powerpoint presentations, or for us to get downloadable copies in the internet. They are so detailed all I need is to read the text, explain the pictures, and yes, within an hour the 48 slides saved the day for all of us.

And here is the more important lesson: the students did not have to listen and watch us. All they need was to review the Powerpoint slides before the exam. And yes, upon realizing that, I changed the way I designed my Powerpoint presentations.


Are you going to use Powerpoint in your next presentation? You can be clear and effective. I suggest you try the following tips.

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Powerpoint tips :Present Clear Information
1. Use your slides to visually punctuate your message. Your slides should help your audience focus on the main points. Make sure each word and image helps convey your message in the strongest possible way.

2. Limit how much information you provide on each slide.
Use the slides for emphasis, but don’t try to include all of the instruction on your slides.

• Include only one main idea per slide.
• Use key words to help the audience focus on your message.
• Use active, visual language.
• Cut unnecessary words: Take a look at a written copy of your presentation. Cut paragraphs down to sentences, sentences into phrases, and phrases into key words.

3. Give each slide a title. Titles will help the audience quickly understand the main themes of your talk.

4.Organize your presentation into a logical sequence. Make sure that your presentation is easy for the audience to follow by checking the sequence of your slides. The main point of each of the slides should flow logically from one to another.

Powerpoint tips :Present Clear Visuals

5. Make your text large. Small text is hard for audience members to read.
• Use at least 36 point font size for titles.
• Use at least 24 point font size for body text.

6. Keep the text slides brief. Too much information can overwhelm your audience.
• Choose brief, simple statements instead of full sentences.
• Try to use no more than five words per line of text.
• Try to use no more than five lines of text on each slide.

7. Use an easy to read, color format.
• Pick a color combination that offers a strong contrast between the background and the text. Dark backgrounds with light colored text or light backgrounds with dark colored text work best. If you know you will be presenting in a poorly-lit room, use a light background. Conversely, if you know you will be presenting in a well-lit room, use a dark background.
• Limit the number of colors you use to no more than three. Color can help add interest and can be used to emphasize key points. However, too much color can be distracting.
• Text drop shadows should be black or a darker shade of the background color.

8. Keep images simple. Images (such as graphs, tables, and pictures) can help strengthen your presentation by conveying your message in an interesting and often easy-to-understand format. Before using art, ask yourself whether the art enhances or clarifies your message.

• Unnecessary art and animation can create visual clutter and distract from your message.
• Some art, especially photos and other high-resolution images, can also greatly increase the amount of memory needed to run the slide show.
• Sometimes scanned images and photos are too large for a film recorder to handle easily, leading to delays in the slide presentation.

Powerpoint tips :Deliver Successful Presentation

9. Check your equipment in advance. Before your presentation, check the following:
• Make sure cables and cords are connected properly and all the equipment is operating.
• If you are using someone else’s computer, make sure it has adequate disk space, adequate memory, and the appropriate versions of the software you need (including PowerPoint).

10. Check your computer settings in advance. It helps to check the following, especially if you are using someone else’s computer:
• Make sure the “system standby” function on the computer is turned off. If this function is turned on, your computer might temporarily turn off if you don’t use it for a designated time period. On a PC, you can check this by going to the Control Panel and look at the Power Options.
• Turn off the screen saver, since a screen saver can slow down your presentation. On a PC, turn this off by going to the Control Panel and then to Display. Click on the Screen Saver tab to turn the screen saver off.

11. Interact with your audience. Don’t read off the screen. Remember, Powerpoint is for your audience
• Use slides as outlines or conversation points, not as a script.
• Move around the room and make eye contact with as many people as possible.

12. Use your finger as a pointer, rather than the mouse. Although you can use the mouse to create a pointer on the slide, using your finger to point is generally more accurate and less distracting to the audience. When you move the mouse to point, it is often difficult to control the little pointer and it can be difficult to see.

13. Turn off your Powerpoint when you are not using

Jef Menguin Seminars

Sources:Jef Menguin Seminars
Published by: , .

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