6. Keep the text slides brief. Too much
information can overwhelm your audience.
• Choose brief, simple statements instead of
• Try to use no more than five words per
line of text.
• Try to use no more than five lines of text
on each slide.
7. Use an easy to read, color format.
• Pick a color combination that offers a
strong contrast between the background and
the text. Dark backgrounds with light
colored text or light backgrounds with dark
colored text work best. If you know you will
be presenting in a poorly-lit room, use a
light background. Conversely, if you know
you will be presenting in a well-lit room,
use a dark background.
• Limit the number of colors you use to no
more than three. Color can help add interest
and can be used to emphasize key points.
However, too much color can be distracting.
• Text drop shadows should be black or a
darker shade of the background color.
8. Keep images simple. Images (such as
graphs, tables, and pictures) can help
strengthen your presentation by conveying
your message in an interesting and often
easy-to-understand format. Before using art,
ask yourself whether the art enhances or
clarifies your message.
• Unnecessary art and animation can create
visual clutter and distract from your
• Some art, especially photos and other
high-resolution images, can also greatly
increase the amount of memory needed to run
the slide show.
• Sometimes scanned images and photos are
too large for a film recorder to handle
easily, leading to delays in the slide
tips :Deliver Successful Presentation
9. Check your equipment in advance. Before
your presentation, check the following:
• Make sure cables and cords are connected
properly and all the equipment is operating.
• If you are using someone else’s computer,
make sure it has adequate disk space,
adequate memory, and the appropriate
versions of the software you need (including
10. Check your computer settings in advance.
It helps to check the following, especially
if you are using someone else’s computer:
• Make sure the “system standby” function on
the computer is turned off. If this function
is turned on, your computer might
temporarily turn off if you don’t use it for
a designated time period. On a PC, you can
check this by going to the Control Panel and
look at the Power Options.
• Turn off the screen saver, since a screen
saver can slow down your presentation. On a
PC, turn this off by going to the Control
Panel and then to Display. Click on the
Screen Saver tab to turn the screen saver
11. Interact with your audience. Don’t read
off the screen. Remember, Powerpoint is for
• Use slides as outlines or conversation
points, not as a script.
• Move around the room and make eye contact
with as many people as possible.
12. Use your finger as a pointer, rather
than the mouse. Although you can use the
mouse to create a pointer on the slide,
using your finger to point is generally more
accurate and less distracting to the
audience. When you move the mouse to point,
it is often difficult to control the little
pointer and it can be difficult to see.
13. Turn off your Powerpoint when you are
Jef Menguin Seminars
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